AI Email Reply Assistant for Gmail
AI email replies that know your business. SwiftReplyAgent drafts replies to your Gmail enquiries using your own brochures, price lists, FAQs, policies and schedules — instead of the generic answers a standard AI writer produces.
Sarah Ahmed <[email protected]>
Course fees for July?
Hello,
Could you confirm the total cost for two students on the intensive course in July, including accommodation?
Best,
Sarah
Swift Reply
Generate a Gmail reply draft using your selected agent.
Agent
Extra Instructions
How SwiftReplyAgent Works in Gmail
From an incoming enquiry to a ready-to-send reply, without leaving your inbox.
An enquiry lands in Gmail
A customer emails a question about your prices, dates, services or policies — the kind of email your team answers every day.
Open Swift Reply
With the email open in Gmail, open SwiftReplyAgent and choose which AI agent should answer.
It reads the context
SwiftReplyAgent takes the subject and body of the email you selected and works out what is actually being asked.
It uses your knowledge
The agent answers from the documents you uploaded and the instructions you wrote — not from generic assumptions.
A draft is generated
Click "Generate Reply Draft" and a complete reply appears, written in your preferred style.
You review and send
Read it, adjust anything you want, and send. Nothing goes out without you.
Your Business Knowledge, Not Generic AI
A generic AI email writer can produce a polite paragraph, but it doesn't know what you charge, what dates are open or what your policies say. SwiftReplyAgent replies from the information your business actually uses.
Upload the material your team already relies on and it becomes the source your agent answers from. Keep it up to date and your Gmail replies stay up to date too.
Brochures
What you offer, described the way you describe it.
Price lists
Real figures for the options a customer asks about.
FAQs
The answers your team already gives, reused consistently.
Policies
Cancellation, payment and terms wording you approve.
Schedules
Availability, dates and booking sheets your agent checks.
Sample replies
Past emails that teach your agent how you write.
Gmail Enquiries SwiftReplyAgent Handles
The repetitive questions that fill a business inbox every week.
“How much is the intensive course for two weeks?”
Answered from your uploaded price list, including the correct rate for the duration requested.
“Do you have availability between 9 and 15 January?”
Answered from the availability schedule or booking sheet in your agent's knowledge base.
“What is your cancellation policy?”
Answered from the policy document you uploaded, in the wording your business actually uses.
“What's included in the package?”
Answered from your brochure, so the reply lists what you really offer.
“Can you send me your full service list and fees?”
Answered from your services document, with a cost breakdown if your agent's instructions ask for one.
“Is this still in stock in a larger size?”
Answered from the product catalogue or stock inventory you keep in your knowledge base.
Why Use SwiftReplyAgent With Gmail?
Faster replies
A draft in seconds instead of minutes spent digging through documents.
Context-aware drafting
The reply answers the question that was actually asked in that email.
Business-specific information
Your prices, dates and policies rather than plausible-sounding guesses.
Consistent writing style
Every reply sounds like your team, whoever is on the inbox that day.
Less repetitive work
The same twenty questions stop consuming your morning.
No new inbox to learn
You keep using Gmail exactly as you do now.
Replies That Sound Like You Wrote Them
Add a few of your own past replies to your agent and it writes the way your team already writes. Extra instructions let you shape each agent further — for example, asking it to always finish with a line-by-line summary table of costs.
You can also set up multiple AI agents, each with its own knowledge, tone and instructions, so a sales enquiry and a support question don't get answered the same way.
Generated reply draft
Hi Sarah,
Thank you for your enquiry.
We have availability for your requested dates. The Intensive English course costs €325 per student per week, so for two students over two weeks the tuition fee is €1,300.
Accommodation in our student residence starts at €420 per week. I've included a full breakdown below.
Kind regards,
Admissions Team
Security and Trust
Private by default
Your documents and emails stay yours. They are never used to train external models.
Only the email you choose
The subject and body of the email you open are processed only for as long as needed to draft your reply.
Explain Mode
See exactly which of your information a reply was built from before anyone hits send.
Full details are in our Privacy Policy.
Start Drafting Gmail Replies From Your Own Documents
Upload your documents and generate your first reply in minutes. Free to start, no credit card required.
Generate Your First Reply